What information do we need?
We will act as the Data Controller for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted by:
- address: Data Protection Officer, Information Management, Scottish Borders Council, Newtown St Boswells TD6 0SA
- email: dataprotection@scotborders.gov.uk
- phone: 0300 100 1800
The information we collect from you will include details such as your:
- name
- address
- email address
- phone number
- date and place of birth
For the purposes of this specific service, the personal data we require includes special category information about you (also known as ‘sensitive personal data’), specifically health information (disability, allergies, fitness to operate). For taxi driver or private hire driver licence applications, we ask for and hold specific information relating to medical conditions and a full group two medical standards certificate is required. In addition we also require details of any previous criminal convictions and previous licence information.
Why do we need this information?
Your information is being collected to allow us to administer the process of applying for licences under the Civic Government (Scotland) Act 1982. We need to know the personal data requested on the application form in order to provide this service to you. If you do not provide this information then we will be unable to process your request for a licence. We will not collect any personal data from you that is not needed for this purpose. The lawful basis for collecting your information in these circumstances is compliance with legal obligation, we are required to collect your information in order to carry out the function of providing licences in relation to the Civic Government (Scotland) Act 1982, which is a statutory function of a local authority. Where we collect special category data this processing is necessary for reasons of substantial public interest for aims that are proportionate and which contain appropriate safeguarding measures.
What will we do with your information?
We will use your information to process your application for a licence. Depending on the type of licence, this will involve sharing your information other parties:
Second hand dealer
- Police Scotland
- Trading Standards
- Scottish Fire and Rescue Service
Second hand motor dealer
- Police Scotland
- Scottish Fire and Rescue Service
Metal dealer
- Police Scotland
- Trading Standards
- Scottish Fire and Rescue Service
Itinerant metal dealer
- Police Scotland
- Trading Standards
Street trader (including employee application)
- Police Scotland
- Environmental Health
- Trading Standards
Market operator
- Police Scotland
- Environmental Health
- Trading Standards
- Scottish Fire and Rescue Service
Public entertainment
- Police Scotland
- Environmental Health
- Building Standards
- Scottish Fire and Rescue Service
Late hours catering
- Police Scotland
- Environmental Health
- Scottish Fire and Rescue Service
Indoor sports entertainment
- Police Scotland
- Environmental Health
- Scottish Fire and Rescue Service
Sex shop
- Police Scotland
- Environmental Health
- Scottish Fire and Rescue Service
Taxi vehicle
- Police Scotland
Private hire car vehicle
- Police Scotland
Taxi driver
- Police Scotland
Private hire driver
- Police Scotland
Taxing booking office
- Police Scotland
Knife dealer
- Police Scotland
- Trading Standards
Skin piercing and tattoo operator
- Police Scotland
- Environmental Health
- Scottish Fire and Rescue Service
Applications where valid objections or representations are made will be considered at meetings of the Civic Government Licensing Committee, which are open to the public however some business maybe held in private. We are also required to publish information in licensing registers, which will include your name, address and type of licence. No special category data is included in the register. When you do not provide information directly to us, we may receive it from other relevant organisations including other Council services, other Local Authorities or Police Scotland. You should also be aware that your data will be stored on servers located within the United Kingdom. We will take all reasonable steps to ensure that your data is kept secure and more information on how we do this can be provided by contacting the Data Protection Officer.
How long will we keep your information?
We will keep your information for the length of time specified within our document retention schedules, and after this period it will be destroyed under secure arrangements. More information on our retention policy and procedure can be obtained from the Data Protection Officer if required.
Automated decision making
No automated decision making will take place.
Your Rights
You have the right to request access to any personal data held about you by us. You can also request that we restrict the use of your information or even object to any further processing. You can do this by contacting the Data Protection Officer. We will respond to your request within 30 calendar days. For more information on your rights please visit our website or if you would like a hard copy of this information, please contact us.
We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact our Data Protection Officer by email dataprotection@scotborders.gov.uk or phone on 0300 100 1800.
However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office (ICO), who can be contacted by
- post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
- phone: 0303 123 1113
- website