Essential Event Planning Documents
Event Plan
The event plan is the core planning document in your event planning process. This detailed document contains all the information about the delivery and management of your event.
Key details include:
- Event overview
- venue plans
- staffing/volunteering arrangement
- event communications
- crowd management
- welfare
Risk Assessment
The risk assessment is an important document assessing the areas and level of risk associated with an event. The Risk Assessment identifies potential areas of risk and the measures in place to help mitigate risk.
Traffic Management
Not all events require a traffic management plan. However, those larger scale events, involving traffic movements and more complex car parking management may require a traffic management plan.
Community Engagement
It’s important to make contact with ourselves as early as possible in the planning stage. This allows time to determine any potential calendar clashes and allow submission of relevant documents.
Effective and clear engagement with the community you’re hosting your event is also a key consideration when going through the organisation process. This will allow organisers to minimise negative impacts, potential clashes and also see how you can engage positively with the host community.