Early learning and childcare census
Data Controller
We are a local authority established under the Local Government etc. (Scotland) Act 1994. Our head office is located at Newtown St Boswells, Melrose TD6 0SA. You can contact us on 0300 100 1800 or customeradvice@scotborders.gov.uk.
Data Protection Officer
Our Data Protection Officer can be contacted using the contact details for the Council as set out above or by email at dataprotection@scotborders.gov.uk
How we will use your information
We will use your information as part of the Scottish Government’s commitment to promote access to high quality funded Early Learning and Childcare (ELC) that education authorities have a duty to provide under the Education (Scotland) Act 1980 and the Children and Young People (Scotland) Act 2014 it needs to collect and use information about children and staff in ELC settings providing the funded entitlement. For example, information on the number and characteristics of children enrolled, the number of funded hours they are enrolled for, and the number of graduate level staff working in settings providing funded ELC. The Council is collecting and using this information Scottish Ministers and education authorities have a legal obligation to assess education and therefore require accurate data on funded ELC provision to meet these duties. For example, linking funded ELC uptake rates with information on the children enrolled in funded ELC allows for consideration of flexible yet effective ways to deliver funded ELC. In addition, having richer, more considered information available helps identify areas to improve the quality of education and care, by ensuring that provision is accessible to all, and has the skilled workforce required. Privacy Notice Guide for staff.
For more information about the census please visit Scottish Governments website.
The information you have provided is statistical data and will be retained indefinately.
Your information will be accessed by our staff who need to use it in order to provide the service described above. Your information will be shared with the Scottish Government.
Your information may also be shared and analysed internally in order to provide management information, inform service delivery reform and similar purposes to meet our duty to achieve best value and continuous service improvement.
In general, we do not transfer personal data outside either the UK or the European Economic Area (EEA) and on the rare occasions when it does so we will inform you.We will only transfer data outside the UK and the EEA when it is satisfied that the party which will handle the data and the country it is processing it in will provide adequate safeguards for personal privacy.
Decision-Making
We do not use profiling or automated decision-making processes. Some processes are semi-automated (such as anti-fraud data matching) but a human decision maker will always be involved before any decision is reached in relation to you
Third Party Information
If you have provided anyone else's details to us, please make sure that you have told them that you have given their information to ourselves. If they want any more information on how we will use their information they can visit our website or by email dataprotection@scotborders.gov.uk
Your rights
You have the right to request access to any personal data held about you by ourselves. You can also request that we restrict the use of your information or even object to any further processing. You can do this by contacting the Data Protection Officer using the contact details provided above. We will respond to your request within thirty calendar days.
For more information on your rights please visit our website or if you would like a hard copy of this information, please contact us using the contact details provided above.
How to raise a complaint
We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact our Data Protection Officer by email at dataprotection@scotborders.gov.uk or by telephone on 0300 100 1800 or online.
However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office (ICO), who can be contacted by post at:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
You can contact the ICO by phone on 0303 123 1113 or visit their website for more information.
If your complaint is not about a data protection matter you can find details on how to make a complaint on our website.